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Kanbanify Terms and Conditions

Effective February 3, 2026Version 1.2Contact support@kanbanify.org

Effective date: February 3, 2026 Version: 1.2

PLEASE READ THESE TERMS CAREFULLY BEFORE USING KANBANIFY.

1. What these Terms cover

These Terms and Conditions govern access to and use of Kanbanify.org and related applications and services, including boards, tasks, chat, meetings, documents, file attachments, and reporting.

By using Kanbanify, you agree to these Terms. If you do not agree, do not use Kanbanify.

2. Who we are and how to contact us

Kanbanify is provided under the Kanbanify brand.

Contact us for support, legal, and privacy requests at: support@kanbanify.org

3. Eligibility and age requirement

You must be at least 16 years old to use Kanbanify.

If you use Kanbanify on behalf of an organisation, you confirm you have authority to bind that organisation to these Terms.

4. Other terms and policies that apply

These Terms apply together with:

  1. Privacy Policy
  2. Cookie Policy
  3. Data Processing Policy
  4. Any in product policies shown inside Kanbanify, such as export, retention, or security settings

If there is a conflict, the most specific terms for a feature will apply.

5. Accounts, registration, and security

5.1 You need an account to access Kanbanify. 5.2 Login is via email and password. 5.3 You must provide accurate information and keep it up to date. 5.4 You must keep your login credentials confidential and secure. 5.5 You are responsible for all activity under your account unless caused by our failure to apply reasonable security measures required by applicable law. 5.6 If you suspect compromise, contact support@kanbanify.org promptly.

6. Service model and access

6.1 Kanbanify is accessed through the Kanbanify.org website and related applications. 6.2 Kanbanify does not provide public workspaces, public boards, or public documents. Login is required to access content. 6.3 Kanbanify may evolve over time. Features may be added, changed, or removed as described in section 14.

7. Roles and workspace control

Kanbanify supports organisation workspaces. Your access depends on your role and permissions set by the workspace owner.

7.1 Definitions

  • Customer or Workspace Owner means the person or organisation that creates or controls a workspace.
  • End User means a person invited into a workspace.
  • Admin means an End User granted administrative permissions in a workspace.
  • Team Lead means an End User granted access to team reporting and related visibility as configured by the workspace.

7.2 Admin and Team Lead visibility

Admins and Team Leads can view linked chat, meeting details, documents, meeting summaries, and reporting data for tasks as part of the reporting workflow, to the extent enabled by workspace configuration.

7.3 Removal and content access

Admins can remove users and revoke access. If your access is revoked, your content remains in the workspace under the organisation, and you will no longer have access to it.

8. Messaging, meetings, encryption, and transcripts

8.1 Chat and meetings

Kanbanify supports chat and meetings. Meetings support both audio and video.

8.2 End to end encryption

End to end encryption is enabled by default for chat and meeting communications. This means content is designed to be readable only by authorised participants. Admin visibility for reporting relies on linked items and permitted access pathways configured by the workspace.

8.3 Meeting transcripts

Meeting transcripts are available only when an Admin enables transcripts for the workspace or for the relevant meeting feature. When enabled, transcripts and related meeting summaries may be stored in the workspace and may be referenced in reporting.

9. Reporting feature

9.1 Kanbanify includes reporting that allows Admins and Team Leads to generate progress reports for individuals or teams. 9.2 Time tracking is based on manual entry. 9.3 Reports connect tasks with related collaboration items such as chat, meetings, meeting summaries, and documents. 9.4 Reports can be exported in XLS and XLSX. Additional export formats may be introduced later.

10. User content, ownership, and licence

10.1 Your content

You retain ownership rights in content you upload or create, including tasks, messages, documents, summaries, files, and attachments.

10.2 Licence to operate the service

You grant Kanbanify a limited, worldwide, non exclusive, royalty free licence to host, store, process, transmit, and display your content only as needed to provide, secure, maintain, and improve the service and its features, including reporting, exports, backups, and support.

10.3 Rights to upload

You confirm you have the rights to upload and share any content you submit, including personal data of others where applicable.

10.4 Workspace visibility

Workspace members with appropriate permissions may access your content. Admins and Team Leads may access linked items for reporting as described in section 7.

11. Prohibited use

You must not use Kanbanify:

  1. In any way that breaches applicable law
  2. To upload or distribute malware, spyware, or harmful code
  3. To attempt unauthorised access to accounts, systems, or data
  4. To send spam or unsolicited promotions
  5. To post, upload, or share content that is unlawful, abusive, hateful, harassing, or discriminatory
  6. To infringe intellectual property rights
  7. To harm or attempt to harm minors
  8. To upload or share child exploitation content
  9. To upload or promote terrorist content or activities
  10. To interfere with service integrity, including denial of service activity

14. Availability, changes, and discontinuation

14.1 As is and as available

Kanbanify is provided on an as is and as available basis.

14.2 Changes

We may change, suspend, or discontinue features for operational, security, or maintenance reasons.

14.3 Updates to Terms

We may update these Terms from time to time. If changes are material, we will provide notice through the service or by email.

15. Fees, pricing, and future commercialisation

Kanbanify is not currently offered with active checkout or payment processing.

Pricing plans may be introduced later. If introduced, additional terms about payment, renewal, cancellation, and refunds will be presented at the time of purchase and will apply to paid subscriptions.

16. Disclaimers

16.1 No guarantees

We do not guarantee uninterrupted service, error free operation, or that the service will meet all requirements.

16.2 Backups

You are responsible for maintaining backups of your content as appropriate for your organisation.

16.3 User generated content

We are not responsible for content posted by users. You may be exposed to content that is inaccurate or offensive. You use the service at your own risk subject to applicable law.

17. Limitation of liability

To the maximum extent permitted by law:

  1. We are not liable for indirect, incidental, special, consequential, or punitive damages.
  2. We are not liable for loss of profits, revenue, business, goodwill, or data.
  3. Nothing in these Terms limits liability that cannot be excluded under law, such as liability for death or personal injury caused by negligence, or fraud.

18. Termination

18.1 You may stop using Kanbanify at any time. 18.2 We may suspend or terminate access as described in section 12. 18.3 If you are an End User, your organisation may remove your access at any time. 18.4 After termination or removal, you may lose access to the workspace. Content remains in the workspace under the organisation, subject to retention settings and legal requirements.

19. Governing law and disputes

These Terms are intended for global use.

Where consumer protection laws apply in your location, those laws apply. Disputes should be brought in a competent court with jurisdiction over the parties, unless mandatory local law requires otherwise.

20. Contact

Questions about these Terms: support@kanbanify.org

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